League opt-in

Use league opt-in to collect each player's availability before a round, so you only generate matches for players who are actually playing that week. Set an opt-in deadline, add up to 5 reminders, and players answer Opt In or Opt Out in the app.

The three statuses

League opt-in tracks whether a player plans to play the upcoming round; it is different from tournament check-in, which confirms someone has arrived (see Check-in and check-out).

• Waiting: the player has not answered yet. Imported players start here.

• Opted In: the player is playing.

• Opted Out: the player is not playing.

Set the opt-in deadline

1. Open your league and go to Event Settings.

2. Select Set Opt-In Deadline.

3. Under Players must decide, enter a whole number and choose hours or minutes before the round. For half an hour, enter 30 minutes.

4. Save.

Add reminders

Once a deadline is set, a Reminders section appears below it. Add up to 5 reminders (for example 1 day, 6 hours, 1 hour or 30 minutes before the deadline).

Each reminder goes to the players on the roster through push notification, email and text message, depending on their notification settings. The message tells them their current answer and how much time is left, with a link to the Player Hub where they tap Opt In or Opt Out.

Start with two reminders, one a day before the deadline and one a couple of hours before, and tell your players to check their notification settings when you first turn them on.

Set round dates for a ladder league

1. Open the Matches tab and tap Admin.

2. Tap Manage League Dates.

3. Add each round date.

For Rotating Partner leagues, see Manage rounds and play dates in Rotating Partner Round Robin. For Set Partner leagues, see Manage rounds and dates in Round Robin (Set Partners).

What happens each round

1. Players opt in or out in the app before the deadline. For the player steps, see Opting in or out of a league week.

2. When you generate matches, we include the players who are Opted In for that date. If too few have opted in, ladder formats also add players still Waiting, and round robins with fewer than 4 opted in include the whole roster so you can sort it out in Edit Groups.

3. In round robin and other non-ladder leagues with a deadline, everyone is reset to Waiting the day after a round, at about 6:00 AM in your facility's timezone. Ladder formats don't reset: each play date keeps its own answers.

To reset everyone yourself, use Set Everyone to Waiting on the Players tab.

Leagues with play dates

In leagues that use play dates, including ladder leagues and rotating-partner round robins, opt-in is tracked per date. A player can be opted in for one date and opted out for another, and each date keeps its own answers. Generating matches for a date uses the answers for that date.

Manage answers as a host

On the Players tab you can see each player's status, filter by it, and change it, for example when someone messages you after the deadline. In a ladder's Edit Groups, removing a player from the groups keeps them out of that round; they move to the Add Players tab.

Opt-in reminders are separate from announcements. Use How the club Community works for broader event updates.