Create an event order (BEO) for your staff
The event order (BEO) is the one-page sheet your staff run a private event from: when the group arrives, the run of show, setup and staffing notes. Only your club sees it; the organizer never does.
The event order is built from the signed proposal, so it appears on the proposal page once a version is signed.
Fill in the event order
On the request's proposal page, find the Event order (BEO) card and click Edit event order.
Set the arrival time and the on-site contact's name.
Add the run of show: a time and what happens, one step per line.
Add setup notes, staffing notes, and any internal notes for your team.
Save.
The card shows the event's times and headcount from the signed proposal alongside your notes.
Preview or print it
Click Preview to see the sheet, or Print to print it for the front desk and the event host.
While a new version of the proposal is out for signature, the event order stays on the last signed version. It switches to the new version once the organizer signs it.